Reservation Request

Reservation Request Form for retreat lodging, activities and meeting spaces Please fill out this form carefully & completely for any event you wish to schedule. Use a separate form for each event. All rates are subject to change at the first of each calendar year, you will be notified if this change is likely to occur. This form is a request only. Your reservation is not final until you receive a contract and deposit is paid.

Please enable JavaScript in your browser to complete this form.

Email *

Name of Event *

Group Cordinator *

First

Last

Contact Phone *

Activities Additional Lodging

Number of Attendees *

Age of Attendees *

Dining Hall Meals *

Please tell us which meals you will be eating in the Dining Hall. **Timberlake provides up to 3 meals per night of your stay included in your retreat price** Example: Friday Supper through Monday Lunch

Meals *

• Agree

I understand that meal times are: Breakfast 8:00 am, Lunch 12:00 pm, and Dinner 6:00 pm. Please ensure your group is on time for meals.

Arrival/Departure Requests

Traditional arrival times are 3pm and departure times are 9am. Please note that other groups are scheduled around your arrival and departure time. Any alterations you would like to make to these times, apart from your original request MUST be approved through the Timberlake Ministries office email Prior to your arrival.

Event Date

Please List the TOTAL number of nights request above. Please list 3 Optional dates for your retreat. Example: June 9th, 2025 through June 15th, 2025

1st Choice of Preferred Date *

2nd Choice of Preferred Date *

3rd Choice of Preferred Date *

1st Lodging Preference *

• Cedar Hill
• Retreat Center
• Treehouse
• Cabins

Please select a Lodging option for your retreat. Timberlake will assign lodging options based on your specific needs and group size. Based on availability. If you are not aware of our different lodging options, please visit our website. https://www.timberlakeretreats.com/facilities

2nd Lodging Preference *

• Cedar Hill
• Retreat Center
• Treehouse
• Cabins

Please select a Lodging option for your retreat. Timberlake will assign lodging options based on your specific needs and group size. Based on availability. If you are not aware of our different lodging options, please visit our website. https://www.timberlakeretreats.com/facilities

3rd Lodging Preference *

• Cedar Hill
• Retreat Center
• Treehouse
• Cabins

Please select a Lodging option for your retreat. Timberlake will assign lodging options based on your specific needs and group size. Based on availability. If you are not aware of our different lodging options, please visit our website. https://www.timberlakeretreats.com/facilities

Additional Sleeping Facilities *

• 1 Speaker Cabin
• 2 Speaker Cabins
• 1 Hotel Room
• 2 Hotel Rooms
• 3 Hotel Rooms
• ALL 4 Hotel Rooms
• NONE

If you would like separate sleeping accommodations for your group’s speaker, band members, leaders, families, or special guests. Please select your request. **Based on availability**

Additional Meeting Spaces *

• Craft Barn
• Cedar Hill
• Office Conference Room
• Retreat Center Meeting Room
• Dining Hall
• NONE

One meeting space is included with your rental. If you would like additional meeting spaces, please select which meeting space you would like to rent (if available)**Additional charge per day of use**

Activites *

• Playground
• Swimming Pool*
• Lake
• Gym & Arcade*
• Pavillion
• Full Adventure Course*
• High Ropes Adventure*
• Low Ropes Adventure*
• Zip Line*
• Rock Climbing Wall*
• Vomit Comit*
• Team Building Activites*
• Adult Tricycles*
• Camp Fire Pit
• Timber Treats Snack Bar

Please note, the activities selected are a request only and are NOT guaranteed until confirmed and Agreement is signed. Our Playground, Lake, Pavilion, Gym and Arcade are included in your reservation. *Additional Charges for use

Audio/Video Equipment Use *

• Yes
• No

Timberlake offers use of screens, projection (video) and audio equipment for a minimal fee, or you may bring your own equipment for use during your rental.

How did you hear about us?

• Internet Search
• Word of Mouth
• Returning Guest
• Facebook
• Instagram
• YouTube
• Other

Reservation Terms *

• Agree

Before arriving at Timberlake, we will assign your meeting areas and lodging based on all conference group needs, the size of groups, proximity and the spaces available. While we try to accommodate every request and need,, we are not always able to grant your first choice of lodging or meeting space or dates.

Number of Attendees *

• Agree

Timberlake will provide lodging for the number you expect to attend. If your group surpasses your reserved number, we can not guarantee lodging unless you first confirm with us.

Activities *

• Agree

Fee based activities are special requests. Rates are a per person price and applies to the entire group. Please keep in mind that weather does affect our ability to do the Adventure Activities. . Adventure activities must be determined no less than 3 weeks prior to your arrival. We will work with you to schedule a time for the Adventure Course that works for your group and our staff.

Lake Activities *

• Agree

All lake and swimming activities are at your own risk. Life jackets must be worn at all times while in canoes and kayaks – NO EXCEPTIONS! No swimming in the lake. Groups may be asked to leave the campus in violation of these rules.

Adventure Activities *

• Agree

Adventure Course rental and all associated rates apply to ENTIRE GROUP, regardless of number of actual participants. Price is a per person price.

Pets *

• Agree

PETS ARE NOT ALLOWED ON CAMP PROPERTY. Unfortunately, if they are present on campus, we will ask you to take them home immediately and your group is subject to a fine. It is your responsibility to convey this policy to all participants in your group. *Certified service animals with credentials are allowed.

Reservation *

• Agree

I understand that this request form is NOT a confirmation of reservation. Events are NOT confirmed until a contract is signed and deposit is paid.

Comments or Questions

Submit